Why Use Rapid Record Retrieval?
Oct 10 2013 | posted by LORR Team
Many legal professionals are hesitant to utilize rapid record retrieval services because they think they or their assistants can do it themselves, but neither of these are good alternatives to outsourcing your records needs; in fact, they can be detrimental to your business in the long run.
Handling Record Retrieval Yourself
If you are a busy lawyer or attorney focusing your resources on marketing your firm, you probably don’t have the time available to properly fill out record request forms, follow up with custodians, or deal with faxing and mailing such large amounts of paperwork. Your skill set is much more valuable in other areas of your business such as gathering evidence, meeting with potential clients, building your cases, and doing other customer-focused tasks. So instead of spending your valuable time on menial tasks like record gathering, let a rapid record retrieval service handle it for you, allowing you to devote your energy to more pressing, lucrative matters.
Handing Record Retrieval Off to an Assistant
Often the right medical record, payroll form, or other document can make or break a case, and if an error is made in the retrieval process and you don’t get those much-needed documents on time, it could mean the difference between winning and losing. If you lose your case, your client is unhappy, your reputation is tarnished, and you don’t get paid. Don’t risk handing such delicate assignments to your secretary, assistant, or paralegal. Record retrieval isn’t something to be taken lightly, and it takes a deft hand to manage it correctly in an organized and timely fashion. That’s where a rapid record retrieval service comes in. With a rapid record retrieval service, you can utilize professionals who are experts in the records business. They know what forms to fill out, where to send them, and how to make sure they get the proper response. They’re also skilled at working with records custodians, and they can even manage depositions on written questions – something that an assistant or secretary may not be comfortable with.
Fitting Record Retrieval in Where You Can
Some legal professionals don’t have any sort of system for record retrieval. Sometimes they handle it themselves, sometimes they delegate it to a paralegal, and other times it gets neglected until the last minute – a grave mistake. Record retrieval is an extremely time-sensitive matter, with some requests taking weeks, or even months, to process. If they’re not submitted as soon as possible, you could lose your chance at an important piece of evidence which might be vital to your case’s success.
A rapid record retrieval service will never let your record tasks fade into the background. Within 24 hours of submitting your request to the service they will initiate the process and your records will be well on their way to reaching you.
The Best Option
In the end, a rapid record retrieval service is the best option to ensure that the job gets done properly and on time, all while taking the burden off your shoulders and allowing you to tend to more important matters.
Think you could benefit from using rapid record retrieval services at your firm? Contact LORR today.