6 Myths About Rapid Record Retrieval

Sep 23 2014 | posted by LORR Team

Record retrieval is a crucial part of the case-building process, but there are many myths and misconceptions about the retrieval process that can confuse even experienced attorneys. This can lead to unfortunate mistakes that mean the difference between winning and losing a case. In an effort to debunk these myths, we have compiled a list of rumors regarding rapid record retrieval and then provided the facts about these issues. Read on to learn the truth and avoid errors in your rapid record retrieval undertakings.

Myth 1:   Anyone can do it

You could ask an in-house staffer to handle record retrieval orders, but they may not know how to file them properly or get them delivered on time for your case. Rapid record retrieval is a highly nuanced process that requires intimate knowledge of specific forms and documents, as well as a good relationship with custodians in order to get the results you want. Any errors can force you to begin the process over again, creating enormous delays that could cause you to not have the evidence you need on the day of a trial.

Myth 2:   It’s fast

This is a partial myth. If you employ the right professional to handle your requests, the retrieval process can sometimes be quick because they will be able to file the forms correctly and on time, and they will know how to follow up with the custodian to keep the order moving. Someone not properly trained in record retrieval may be unable to handle the intricate details of the process, however, which means that your record retrieval order will not be fast at all.

Myth 3:   It doesn’t affect your case

Records are crucial to just about every case because they provide concrete evidence that jurors and judges trust. Records are often the one piece of evidence that sways the jury’s decision in a lawyer’s favor, especially in cases of injury or malpractice, and while you may have other forms of effective evidence, having an official record can improve your case considerably.

Myth 4:   Outsourcing is too expensive

Despite having no skilled records experts on their team, many lawyers are hesitant to outsource for rapid record retrieval because they think outsourcing is too expensive or not worth the investment. In reality, outsourcing eliminates all of the overhead costs of handling the process in-house, and it also guarantees that the record is produced correctly and on time. This means you have a better chance of winning your case and getting paid.

Myth 5:   There is no skill involved if you know the right people

Knowing the record custodian can go a long way, but in order to produce a record on time, you also need to be familiar with the process for each specific type of record, and you should be knowledgeable about what types of forms and documents are required to support your request. Without these, it is highly unlikely that you will get your records by deadline.

Myth 6:   Every rapid record retrieval request is the same

Every type of record isdifferent. Medical records, employment files, and social security records all require unique forms, documents, and processes to retrieve them, and whoever is in charge of the task needs to know how these processes work and how they differ in order to get you your documents on time. Otherwise, you could find yourself without a record when your court date comes up.

Contact LORR today to get help with your next case and to find out more about how rapid record retrieval really works. Our retrieval experts can handle your requests quickly, affordably, and correctly every time.

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